Privacy Policy

This policy applies to personal information collected through our website, forms, communications, applications, registrations, programs, examinations, events, partnerships, donations, and related services. Separate notices or agreements may apply to particular services.

We may collect:

• Names, email addresses, telephone numbers, mailing addresses, and communication preferences.
• Age, date of birth, citizenship, residency, language, school, employer, or guardian information.
• Application, registration, educational, examination, academic, employment, fellowship, internship, volunteer, or project information.
• Candidate numbers, qualification details, access-arrangement records, identification documents, and information required by an examination board.
• Parent, guardian, school, university, partner, or authorized representative information.
• Payment, billing, donation, transaction, and limited financial information.
• Travel, accommodation, emergency-contact, dietary, accessibility, health, or safety information when relevant.
• Messages, files, documents, interviews, voice notes, photographs, recordings, testimonials, surveys, and feedback submitted to us.
• Website usage, browser, device, approximate location, IP address, referral source, cookie, security, and diagnostic information.
• Information obtained from schools, examination boards, partners, service providers, public sources, or authorized representatives.

We may use personal information to:

• Respond to inquiries and provide requested information.
• Process applications, registrations, examination entries, donations, payments, and requests.
• Deliver educational, examination, fellowship, internship, project, partnership, and support services.
• Confirm identity, eligibility, qualifications, and authorization.
• Communicate with candidates, learners, families, guardians, institutions, partners, donors, volunteers, and staff.
• Arrange access accommodations, travel, safeguarding, safety, or emergency support.
• Maintain financial, educational, operational, governance, compliance, and historical records.
• Improve our website, programs, communications, and services.
• Protect our systems, participants, organization, and legal rights.
• Detect fraud, misuse, security incidents, or prohibited conduct.
• Meet contractual, examination-board, legal, regulatory, insurance, audit, or reporting obligations.
• Send news or promotional communications when permitted, with an available unsubscribe method.

We may share information with:

• Examination boards, schools, universities, educational partners, and credentialing organizations.
• Parents, guardians, authorized representatives, and sponsoring organizations.
• Employees, contractors, instructors, invigilators, coordinators, volunteers, and professional advisers who need the information.
• Technology, hosting, storage, communication, form, analytics, payment, accounting, travel, insurance, and administrative providers.
• Funders or program partners using aggregated, de-identified, or appropriately authorized information.
• Government, regulatory, legal, audit, law-enforcement, or emergency authorities when required or reasonably necessary.
• A successor organization in connection with a merger, restructuring, transfer, or similar organizational event, subject to applicable requirements.
• Other parties at your direction or with appropriate consent.

We do not sell personal information for money. We do not sell children's personal information.

Payments may be processed through third-party payment providers. TOMA BAṜRE EDUCATION may receive transaction confirmation and limited billing information but may not directly store complete payment-card credentials. Payment providers process information under their own terms and privacy notices.

We use cookies and similar technologies as described in our Cookie Policy. Visitors can manage nonessential cookie categories through the website's cookie-preference center.

We retain information for only as long as reasonably necessary for the purpose for which it was collected, including educational, examination, safeguarding, financial, legal, audit, insurance, dispute-resolution, and recordkeeping requirements. Different categories of information may have different retention periods.

We use reasonable administrative, organizational, and technical measures intended to protect personal information. However, no website, email system, storage service, or transmission method can be guaranteed to be completely secure.

We work with participants, institutions, partners, and providers in multiple countries. Personal information may be processed in the United States or another country whose privacy laws differ from those of the individual's location. Where required, we take reasonable steps to use appropriate safeguards.

Depending on applicable law and the nature of the information, you may request to:

• Access personal information associated with you.
• Correct inaccurate information.
• Delete eligible information.
• Obtain a copy of eligible information.
• Withdraw an optional consent.
• Opt out of promotional email.
• Change cookie preferences.
• Ask questions about how information is used or shared.

Some requests may be limited by identity-verification requirements, examination-board rules, legal obligations, safeguarding concerns, legitimate organizational needs, or required record retention.

To submit a privacy request, email legal@tomabarreeducation.org. We may request information reasonably necessary to verify your identity and authority.

Our services may involve applicants age 13 or older, including minors. Parent or guardian participation may be required. Children under 13 must not independently submit personal information through the website. A parent or legal guardian must contact us and act on the child's behalf.

Our website may link to third-party websites and services. We are not responsible for the privacy, security, content, or practices of third parties. Visitors should review the applicable third-party notices.

We may revise this policy to reflect changes to our services, practices, technology, or legal obligations. Material changes may be communicated through the website or another appropriate method. The effective date identifies the latest published version.